¶ 1. Overview
The Print Cheques feature allows law firms to print physical cheques that were previously created through:
- Trust Cheque
- General Cheque
- Trust Transfer Cheque (auto‑generated when paying invoices from trust)
This feature ensures that all cheque withdrawals recorded in the system can be printed in a standardized, compliant format — including MICR‑enabled cheque printing for banks that require magnetic ink character recognition.
Users can print new cheques or re‑print previously printed cheques if a cheque was damaged, misaligned, or printed incorrectly.
¶ 2. When to Use Print Cheques
Use this feature when:
- A cheque has been created in the system and needs to be printed
- A previously printed cheque needs to be re‑printed
- The firm uses pre‑printed cheque stock or blank cheque stock
- MICR printing is required for bank processing
- A cheque must be physically issued to a client, vendor, court, or third party
- This feature ensures that all cheque‑based withdrawals are properly documented and physically issued.
¶ 3. Cheques Available for Printing
The Print Cheques screen displays all cheques that:
- Have been created
- Have not yet been printed
- Are eligible for re‑printing
¶ Cheque Types Supported
- Trust Cheques
- General Cheques
- Trust Transfer Cheques
- Each cheque includes:
- Cheque number
- Bank account
- Payee
- Amount
- Date
- Description
This ensures users can easily identify the correct cheque before printing.
¶ 4. Print vs. Re‑Print Options
¶ Print Cheque
Used when:
- The cheque has never been printed
- The cheque is newly created
- The firm is printing the cheque for the first time
¶ Re‑Print Cheque
Used when:
- The cheque was printed but misaligned
- The printer jammed
- The cheque was damaged or voided
- A replacement physical cheque is needed
- Re‑printing maintains the same cheque number to preserve audit integrity.
¶ 5. MICR Cheque Printing (Included at No Extra Cost)
LawPractica supports MICR‑enabled cheque printing, allowing firms to print:
- Bank routing numbers
- Account numbers
- Cheque numbers
- directly onto blank cheque stock.
¶ Benefits
- No need to purchase pre‑printed cheques
- Fully compliant with banking standards
- Works with MICR‑compatible printers and toner
- Included at no additional cost
- This is a major cost‑saving feature for firms that print cheques frequently.
¶ 6. Printing Process
¶ Step 1 — Select Cheque(s)
- Users select one or multiple cheques to print.
¶ Step 2 — Choose Print or Re‑Print
- Print for first‑time printing
- Re‑Print for previously printed cheques
¶ Step 3 — Confirm Cheque Layout
- LawPractica supports:
- Standard cheque layout
- Custom firm‑specific alignment
- MICR formatting
¶ Step 4 — Print
- The cheque is sent to the user’s printer.
¶ Step 5 — System Updates
After printing:
- Cheque status updates to Printed
- Audit log records the print event
- Re‑prints are logged separately for compliance
¶ 7. Audit Trail & Compliance
Every cheque printed or re‑printed is logged with:
- User who printed it
- Date and time
- Cheque number
- Bank account
- Payee
- Amount
- Whether it was a first print or re‑print
- This ensures:
- Full transparency
- Compliance with accounting and trust‑accounting rules
- Traceability for internal and external audits
¶ 8. Integration with Other Features
Print Cheques integrates with:
- Trust Cheque – Prints trust withdrawals
- General Cheque – Prints general account withdrawals
- Trust Transfer Cheque – Prints trust‑to‑general transfer cheques
- Trust Ledger – Updates cheque status
- General Ledger – Reflects cheque withdrawals
- Find – Search and review cheque history
- Reports – Cheque register, audit logs, reconciliation reports
This ensures a complete and compliant cheque‑issuing workflow.
¶ 9. Summary
The Print Cheques feature provides a secure, compliant, and flexible way to print or re‑print cheques issued from trust or general accounts. With support for MICR printing, cheque alignment, and full audit trail tracking, it ensures that all cheque‑based withdrawals are properly documented and physically issued in accordance with legal and banking standards.