¶ 1. Overview
The General Ledger Report is the core accounting audit trail for the firm. It lists every transaction posted to the general ledger (GL) within the selected date range and fiscal year. Firms use this report to:
- Review GL activity for reconciliation
- Trace transactions back to their source modules
- Support month‑end and year‑end closing
- Investigate discrepancies or unusual postings
- Provide auditors with a complete transaction history
- Each entry includes the account, date, source, description, audit number, reference, month, and amount.
¶ 2. Report Filters (Window)
¶ 2.1 Report Year
- Defines the fiscal year range used to calculate opening and current‑year balances.
- From: 01/01/2026
- To: 12/31/2026
¶ 2.2 Date Range
- Defines the specific period within the fiscal year for which GL activity is included.
- From Date: 02/01/2026
- To Date: 02/28/2026
¶ 2.3 Selection Criteria
G/L Account: All Allows selecting a specific GL account or running the report for all accounts.
Audit From / Audit To:
- From: 1
- To: x,xxx,xxxx Filters transactions by audit number for targeted investigation.
¶ 2.4 Options
- Group Inactive: Yes / No Groups inactive GL accounts together for cleaner reporting.
¶ 2.5 Actions
- View Report
- Export
- Close
¶ 3. Report Output
¶ 3.1 Header Information
Displayed at the top of the report:
- Firm Name: Demo‑LawPractica‑BC
- Print Date: 02/27/2026
- Report Title: General Ledger
- Date Range: From 02/01/2026 to 02/28/2026
¶ 3.2 Report Columns
| Column | Description |
|---|---|
| Account | GL account number and name associated with the transaction |
| Date | Posting date of the transaction |
| Source | Module or origin of the transaction (e.g., AP, AR, Trust, Journal Entry) |
| Description | Summary of the transaction |
| Audit | System‑generated audit number for traceability |
| Reference | Additional reference such as invoice number, receipt number, or cheque number |
| Month | Fiscal month to which the transaction is posted |
| Amount | Debit or credit amount applied to the GL account |
These fields provide a complete audit trail for all GL activity.
¶ 4. Export Options
Available formats:
- Excel
- CSV
Exports preserve account grouping, transaction order, and audit numbers.
¶ 5. Best Practices
- Use Audit From / To to isolate specific transactions during investigations.
- Run the report for a single GL account when reconciling bank, trust, or liability accounts.
- Compare GL activity with the Trial Balance to confirm accuracy before closing periods.
- Enable Group Inactive to reduce clutter when reviewing firm‑wide GL activity.
- Export to Excel for audit preparation or deeper financial analysis.
- Review Source and Reference fields to trace transactions back to their originating modules.
¶ 6. Summary
The General Ledger Report provides a detailed, chronological listing of all postings made to the general ledger within the selected fiscal period. It is essential for reconciliation, audit support, financial reporting, and maintaining the integrity of the firm’s accounting records.